Leisure, Arts And Communities Committee - 25/02/2008

At a MEETING of the LEISURE, ARTS AND COMMUNITIES COMMITTEE held at Dundee on 25th February, 2008.

Present:-

BAILIES

COUNCILLORS

Councillor Richard McCready, Convener, in the Chair.

The minute of meeting of this Committee of 11th February, 2008 was held as read.

Unless marked thus * all items stand delegated.

Prior to the commencement of business, the Convener extended his congratulations to all persons involved in the 40th Anniversary Exhibition at Menzieshill Community Centre.

I BALGAY HILL - APPLICATION FOR USE

There was submitted Agenda Note AN31-2008 advising the Committee that a request had been received from Balgay Parish Church for permission to use the area of ground outside the Mills Observatory for a Morning Service on Easter Sunday, 23rd March, 2008 from 8am to 8.30am.

The Committee agreed that permission be granted for the use of the area subject to the necessary insurances indemnifying the Council against damage to property, injury or loss of life etc to members of the public and, in addition, any services being provided by the Department being paid for by the applicant.

II McMANUS GALLERIES - PURCHASE OF NEW SCREEN SYSTEM FOR McMANUS GALLERIES AND MUSEUM

There was submitted Report No 134-2008 by the Director of Leisure and Communities detailing proposals received for the supply and delivery of a portable screen system for the McManus Galleries and Museum, and requesting a decision on acceptance of the same.

The Committee approved acceptance of the proposal submitted by a company called "Panelock Systems Ltd".

III APPLICATION TO HOLD CARNIVALS

The Lord Provost declared a non-financial interest in this item by virtue of the regular donations made by the applicant to the Lord Provost's Charity Fund.

There was submitted Agenda Note AN32-2008 advising the Committee that a request had been received from Hornes Pleasure Fairs, Edinburgh, for permission to operate a carnival from 21st April - 5th May, 2008 and 22nd September - 6th October, 2008 inclusive at Riverside Park, Dundee, and from 5th - 19th May, 2008 and 8th - 22nd September inclusive at Caird Park, Dundee.

The Committee agreed that permission be granted and further agreed that it be remitted to the Director of Economic Development to negotiate a licence fee subject to the Council's normal conditions of let, which would include the closing down of the carnival operations each evening by 9.30pm.

IV SERVICE LEVEL AGREEMENT WITH DUNDEE COLLEGE, CRAIGOWL COMMUNITIES AND CM ASSOCIATION 2008/2011

There was submitted Report No 123-2008 by the Director of Leisure and Communities seeking approval of the funding to Dundee College and Craigowl Communities through a three year Service Level Agreement.

The Committee agreed that an annual payment be made to the undernoted organisations for the delivery or monitoring of literacy and numeracy services:-

(i) Dundee College 39,000 (tuition)

(ii) Craigowl Communities 32,000 (tuition)

(iii) CM Associates 14,000 (monitoring/evaluation)

V REVIEW OF CD AND DVD PROVISION IN LIBRARIES

There was submitted Report No 86-2008 by the Director of Leisure and Communities seeking approval to review CD and DVD provision through the network of libraries across the City.

The Committee agreed the undernoted proposals with effect from April 2008:-

(i) Reduce the DVD hire service

(ii) Remove charges levied on CDs

(iii) Discontinue the purchase of CDs

VI GUIDED TOURS OF THE McMANUS COLLECTIONS UNIT AND THE OLD STEEPLE

There was submitted Report No 78-2008 by the Director of Leisure and Communities seeking approval for the proposals to extend guided tours of the Old Steeple in the year April 2008 to March 2009.

The Committee approved the extension of public access for tours of the McManus Collections Unit, and also approved the proposals to introduce guided tours for the public at the Old Steeple during the Summer of 2008.

VII TENDERS RECEIVED

There was submitted Report No 145-2008 by the City Architectural Services Officer giving details of offers received for the undernoted contract:-

(a) MENZIESHILL NEIGHBOURHOOD CENTRE - RENEWAL OF ROOF COVERINGS

The Committee agreed to accept a negotiated offer from Dundee Contract Services in the sum of 107,975, to which required to be added allowances of 1,060 for CDM Co-ordinator and 17,298 for professional services, giving a total cost of 126,333.

VIII DUNDEE MUSICIANS AWARD ALLOCATION

There was submitted Report No 144-2008 by the Director of Leisure and Communities making recommendations for the allocation of grants from The Dundee Musicians' Award Scheme for 2007.

The Committee approved the following awards:-

IX LINLATHEN YOUTH SHELTER/GOAL ENDS

There was submitted Agenda Note AN36-2008, whereby reference was made to Article XI of the Policy and Resources Committee of 22nd October, 2007, where the Committee approved the sum of 35,000 from the Community Regeneration Fund for the establishment of the Linlathen Youth Shelter Community/Goal and facility at Pitkerro Drive. The Committee noted that the Director of Leisure and Communities approved the awarding of the tender for the works to J D Minto & Partners Ltd for 29,523.84 following consultation with the Convener and Group Spokespersons. It was noted that there was a need to progress the work urgently so that the project was complete by the end of the current financial year ie 31st March, 2008.

Richard McCREADY, Convener.