Policy And Resources Committee - 13/08/2007
At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 13th August, 2007.
Present:-
Lord Provost John R LETFORD |
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BAILIES
George REGAN |
Willie SAWERS |
Derek J SCOTT |
Helen WRIGHT |
Roderick A J WALLACE |
Ian BORTHWICK |
COUNCILLORS
Kevin KEENAN |
Fraser MACPHERSON |
Will DAWSON |
Mohammed ASIF |
Helen DICK |
Nigel DON |
Laurie BIDWELL |
Ken GUILD |
Bob DUNCAN |
Tom FERGUSON |
Jim BARRIE |
Elizabeth F FORDYCE |
Brian GORDON |
Jimmy BLACK |
Stewart HUNTER |
Richard McCREADY |
David BOWES |
Ken LYNN |
Joe MORROW |
Andrew DAWSON |
Christina ROBERTS |
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Donald HAY |
Councillor Kevin KEENAN, Convener, in the Chair.
The minute of meeting of this Committee of 25th June, 2007 was held as read.
Unless marked thus * all items stand delegated.
I MINUTES
(a) Personnel Appeals Sub-Committee of 18th and 25th June, 2007.
(b) Audit and Risk Management Sub-Committee of 18th June, 2007.
(c) Superannuation Investment Sub-Committee of 25th June, 2007.
(d) Best Value Performance and Efficiency Sub-Committee of 26th June, 2007.
(e) Recess Sub-Committee of 16th July, 2007 and 1st August, 2007.
The minutes of meetings of the above Sub-Committees, copies of which are appended hereto (Appendix I to Appendix VII), were submitted for information and record purposes.
II COMMUNITY REGENERATION FUND ALLOCATION OF RESOURCES 2007/2008
There was submitted Report No 409-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.
The Committee noted the process for allocating the funding through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below:-
Project Title/Applicant |
Description |
Grant Awarded |
Lochee Primary School and Active Schools Co-ordinator |
Purchase of 3-way basketball stand to assist pupils with basketball practice. |
1,995 |
Project Title/Applicant |
Description |
Grant Awarded |
Whorterbank Area Tenants' Association (West Youth Strategy) |
To fund an art project for 11-18 year olds in the area. |
1,350 |
Menzieshill Community Centre Management Group - Youth Basketball Strategy (West Youth Strategy) |
To install new backboards and baskets on the main basketball courts. |
3,830 |
Mark Henderson Centre |
Contribution towards the costs of a manager's post. |
5,000 |
Dundee Contract Services |
To supply, erect and maintain 26 hanging baskets in the Stobswell area. |
1,515 |
Wolseley Street Sheltered Housing |
Environmental improvements to front garden of sheltered lounge. |
3,368 |
Wellgate Park, Hilltown Planning and Transportation Department |
Environmental improvements at Wellgate Park, Hilltown. |
85,000 |
Adamson/Elders Tenants' Association |
2 additional benches to be placed in Adamson Court seating area. |
2,304 |
Wishart Centre |
To install a metal 2 metre high fence with lockable gates at garden area. |
1,714 |
Facade Enhancement Grants Scheme - Dundee Historic Environment Trust |
Grant scheme for Lochee shops. |
15,000 |
III COMMUNITY REGENERATION FUND SMALL GRANTS ALLOCATIONS
There was submitted Report No 408-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.
The Committee noted the process for allocating small grants through the Local Community Regeneration Forum as agreed by the Dundee Partnership and endorsed the funding proposals detailed below:-
Project Title |
Project Description |
Amount Awarded |
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Menzieshill Out of School Care Club |
To provide a summer programme of excursions for young people. |
1,000 |
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Charleston Tenants' and Residents' Group |
Costs for organising and holding a Gala day. |
2,000 |
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Adamson/Elders Tenants' Association |
A programme of activities including computing held in Sheltered Housing Complex that services the needs of older adults in the Lochee Area. |
1,300 |
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40th Anniversary Exhibition Menzieshill Community Centre Management Group |
Costs towards mounting an exhibition of the centre's work over the last 40 years. |
2,000 |
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Samaritans |
A contribution towards kitchen/conference facilities. |
900 |
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Tenants and Residents of Ardler (TARA) |
Accessories for fundraising events in the local community. |
215 |
Project Title |
Project Description |
Amount Awarded |
Kirkton Felters, Kirkton Community Centre Local Management Group |
To purchase new materials due to the increase of members to this exclusive group. |
321 |
St Mary's Cafe (North West Churches) |
To purchase furnishings for a twice weekly, non profit making, fair trade cafe. |
1,535 |
SVDP Ozanam Club |
To purchase computer for a group of young people with learning difficulties/disabilities. The group meet at Kingspark School on Thursday evenings. |
400 |
St Mary's Information and Fun Day (SMART) |
To fund an information and fun day for local people in St Mary's to advertise and promote the new community facility. |
918 |
Women's Health Group |
To support a group of 10-20 women with costs towards their yearly programme. Activities include photography, outdoor education, fitness and crafts. |
1,570 |
No 10 Sheltered Housing Complex |
Funding for a bookcase and storage within a new conservatory that has been built. |
463 |
Kirkton Kids Gymnastics |
Funding to purchase a replacement sprung top horse and transporter for 70 young people. |
995 |
Dundee Devils Cheerleaders |
Funding towards gym mats and trolley for 200+ young people who do cheerleading and for use by all school pupils |
1,934 |
Melfort Tenants' and Residents' Association (MTRA) |
To purchase 3 dog bins and resite 2 others, and purchase of 2 concrete posts. |
1,005 |
Youth Sports Development Project/Highwayman, Leisure and Communities Department |
Goal posts for football coaching at DPM Park. |
390 |
Scottish Islamic and Cultural Centre |
Ofcom Radio Application and Licence Fee for Radio Ramadam. |
2,360 |
Douglas Early Years and Childcare Partnership Team |
The group has produced an information booklet (Wee Book of Douglas) listing organisations which offer services and support to families. |
330 |
IV RELIEF OF RATES - CHARITY RELIEF
There was submitted Report No 412-2007 by the Depute Chief Executive (Finance) seeking authorisation to grant charity relief on the undernoted non-domestic property:-
Applicant |
Subjects
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Scottish Bluebells Cheerleaders Per Morag Brannan 10 Knapdale Place Dundee
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Hall 69a Victoria Street Dundee |
Applicant |
Subjects
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Tayside Sea Kayak Club Per Thomas Scott South Tullyfergus Farm By Alyth Blairgowrie
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Store 1 Castle Approach Broughty Ferry Dundee |
Sense Scotland 43 Middlesex Street Kinning Park Glasgow
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Resources Centre Hillview Reid Square Dundee |
Cair Scotland 12 Rattray Street Dundee |
Hall 12 Rattray Street Dundee
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DEBRA Debra National Shops Office Rex House 103 Bothwell Road Hamilton
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Shop 79 Murraygate Dundee |
St Peter & Paul Amateur Football Club Per E Mitchell 51 Brougham Gardens Dundee
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Changing Rooms 445 Strathmartine Road Dundee |
W.A.S.P.S. Ltd 77 Hanson Street Glasgow
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2nd & 3rd Floor Meadow Mill West Henderson's Wynd Dundee
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Diocese of Brechin Per Allan Duffus 32 Pitcairn Drive Balmullo Fife
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Office Unit 14 Prospect III Gemini Crescent Dundee |
British Heart Foundation Crown House Church Road Claygate Esher Surrey
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Shop 93/95 High Street Lochee Dundee
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Society of St Vincent De Paul Per Patricia McGoldrick 9 McDonald Street Dundee
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Shop 71 Hilltown Dundee
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Dundee Voluntary Action Ltd 10 Constitution Road Dundee |
Shop 179 Albert Street Dundee |
Applicant |
Subjects
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Brittle Bone Society |
Shop 112 City Road Dundee
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Brittle Bone Society |
Shop 120 City Road Dundee
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Lookin Good/Aline Project Per Mrs Pat Wilson 36 Kirkton Place Dundee |
Shop 21/23 Haldane Crescent Dundee |
The Committee authorised accordingly.
V REVENUE MONITORING
There was submitted Report No 410-2007 by the Head of Finance providing the Committee with an analysis of the 2007/2008 Project Revenue Outturn as at 30th June, 2007 monitored against the adjusted 2007/2008 Revenue Budget.
The Committee:-
(i) noted that the overall General Fund 2007/2008 Projected Revenue Outturn as at 30th June, 2007 showed an overspend of 11,000 against the adjusted 2007/2008 Revenue Budget;
(ii) noted that the Housing Revenue Account was projecting an underspend of 192,000 against the adjusted HRA 2007/2008 Revenue Budget;
(iii) instructed the Head of Finance to take every reasonable action to ensure that the 2007/2008 revenue expenditure was below or in line with the adjusted Revenue Budget;
(iv) instructed the Head of Finance in conjunction with all Chief Officers of the Council to continue to monitor the Council's 2007/2008 Projected Revenue Outturn.
VI CAPITAL MONITORING
There was submitted Report No 381-2007 by the Head of Finance appraising members of the latest position regarding the Council's Capital Expenditure Programme for 2007/2008.
The Committee noted the contents of the report.
VII DUNDEE AIRPORT TRANSFER - ADMISSION TO LOCAL GOVERNMENT PENSION SCHEME
There was submitted Report No 400-2007 by the Head of Finance regarding the admission of the new Dundee Airport Company to be operated by Highlands and Islands Airport Limited (HIAL) to the Local Government Pension Scheme.
The Committee agreed that the above body be admitted into the Local Government Pension Scheme administered by Dundee City Council subject to the condition that a subsidiary of HIAL was duly constituted and applied for an admission agreement.
VIII EUROPEAN UNION OF SUPPORTED EMPLOYMENT
There was submitted Report No 413-2007 by the Assistant Chief Executive (Management) notifying the Committee of the election of Mr Mike Evans, Manager of the Council's Employment Unit to President of the European Union of Support Employment (EUSE) and seeking authority for Mr Evans to participate in EUSE activities,
The Committee approved the participation of Mr Evans in the activities of the EUSE and congratulated Mr Evans on his appointment.
IX FLEXIBLE WORKING - POLICY AMENDMENT
There was submitted Agenda Note AN207-2007, whereby reference was made to Article II of the minute of meeting of the Personnel Committee of 12th December, 2005, wherein the Committee approved the Council's flexible working policy. The policy referred to the Employment Act 2002 which had reduced the right for parents of children aged under 6 (or 18 if disabled) to request to work flexibly.
The Flexible Working (Eligibility, Complaints and Remedies) (Amendment) Regulations 2007 recently extended this right and the policy had been amended to include the following statement:-
"The Flexible Working (Eligibility, Complaints and Remedies) (Amendment) Regulations 2007 extended this right to carers of adults."
The Committee noted that this amendment did not affect the operation of the policy as the Council opened the eligibility criteria for making an application to work flexibly to all employees from the date of the introduction of Flexible Working on 6th April, 2003.
The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 3, 6 and 9 of Part I of Schedule 7A of the Act.
X RELIEF OF NON-DOMESTIC RATES ON THE GROUNDS OF HARDSHIP - (HARDSHIP RELIEF)
There was submitted Report No 372-2007 by the Depute Chief Executive (Finance) relative to the above.
The Committee approved the recommendation detailed therein.
Kevin KEENAN, Convener.
APPENDIX I