Leisure, Arts And Communities Committee - 20/12/2004

At a MEETING of the LEISURE AND ARTS SERVICES COMMITTEE held at Dundee on 20th December, 2004.

Present:-

BAILIES

COUNCILLORS

Bailie Farquhar, Convener, in the Chair.

The minute of meeting of this Committee of 15th November, 2004 was held as read.

Unless marked thus * all items stand delegated.

I BAXTER PARK RESTORATION PLAN - TENDER FOR CONTRACT TREE GROWING AND PLANTING

The Director of Leisure and Arts submitted Report No 298-2004 seeking approval for specialist contractor, Bellwood Trees, to undertake the contract growing of trees for planting in November 2006 for Baxter Park as part of the Parks Restoration Plan.

The Committee agreed to accept the offer amounting to 18,957.50 for the contract growing and planting of 78 semi mature trees and also approved a three per cent contingency sum of 568.73 making a total expenditure of 19,526.23.

II TENDER FOR THE SUPPLY OF ITEMS OF GROUNDS MAINTENANCE MACHINERY

The Director of Leisure and Arts submitted Report No 822-2004 requesting approval for the purchase of various items of grounds maintenance machinery for the Leisure and Arts Department.

The Committee agreed that after careful consideration of the tenders submitted, the undernoted offers be accepted as the most advantageous:-

III DAWSON PARK - TENDER FOR CONSTRUCTION OF CONSERVATORY

The Director of Leisure and Arts submitted Report No 824-2004 giving details of offers received to supply the above.

The Committee agreed to accept the lowest offer by Sidlaw Windows Limited amounting to 9,425.87.

IV ARTS DEVELOPMENT GRANTS

The Director of Leisure and Arts submitted Report No 744-2004 seeking approval to the proposed changes in allocating Arts Development Grants.

The Committee approved the proposed changes as detailed in the report.

V CULTURAL ENTERPRISE OFFICE

The Convener and Councillors Hynd and Webster declared a non-financial interest by virtue of their Council appointments to Dundee Contemporary Arts.

The Director of Economic Development and the Director of Leisure and Arts submitted Joint Report No 805-2004 seeking approval for the co-funding of the creation of a dedicated service for the support of individuals from the cultural industries to set themselves up in business.

The Committee agreed to co-fund the project for three years with a mixture of accommodation costs and a cash contribution to a maximum of 25,000 over the period of the project.

VI TENDERS RECEIVED

(a) The City Architectural Services Officer submitted Report No 830-2004 giving details of offers received for the undernoted contracts.

(i) DAWSON PARK BOWLING PAVILION - DISABLED TOILET AND RAMP

The Committee agreed to accept the negotiated offer with Dundee Contract Services to carry out the above works for the sum of 13,160 to which required to be added allowances of 2,000 for contingencies, 322 for planning warrant, 300 for planning supervisor and 2,218 for professional services, making a total expenditure of 18,000.

(ii) DISC CENTRE - AUTOMATIC DOORS

The Committee agreed to accept the negotiated offer with Dundee Contract Services to provide the above for the sum of 6,000 to which required to be added an allowance of 1,012 for professional services, making a total expenditure of 7,012.

The Committee also noted that Dundee Contract Services had listed Besam Limited, Middlesex as the sub-contractor for automatic doors.

(iii) BROUGHTY FERRY CASTLE - MAIN SWITCHGEAR UPGRADE

The Committee agreed to accept the negotiated offer with Dundee Contract Services to carry out the above works for the sum of 10,200 to which required to be added allowances of 150 for hire of generator and 1,720 for professional services making a total expenditure of 12,070.

(iv) CAIRD HALL - BACKSTAGE DISABLED ACCESS

The Committee agreed to accept the lowest offer by James A Cargill, Arbroath amounting to 7,122 to which required to be added an allowance of 1,200 for professional services making a total expenditure of 8,322,

(v) BARRACK STREET MUSEUM - CONVERSION TO COLLECTIONS UNIT

The Committee agreed to accept the lowest offer by Forman Construction Ltd to carry out the above works for the sum of 395,142.88 to which required to be added the undernoted allowances:-

making a total expenditure of 480,300.88.

The Committee also noted that Forman Construction Limited had listed the undernoted sub-contractors:-

McGill Plumbing & Heating

Scottish Electric

Onsite Flooring

AT Roberts

Tay Roofing.

(vi) CAMPERDOWN PARK - INSTALLATION OF NEW FUEL TANKS

The Committee agreed to accept the negotiated offer with Dundee Contract Services to provide the above for the sum of 13,700 to which required to be added an allowance of 2,300 for professional services making a total expenditure of 16,000.

The Committee also noted that Dundee Contract Services had listed Tecalemit Garage Equipment Co Ltd, Plymouth as a sub-contractor for fuel installation.

(b) The City Engineer submitted Report No 816-2004 giving details of offers received for the undernoted contracts.

(i) CAMPERDOWN PARK CYCLEWAY/FOOTPATH NORTH ENTRANCE TO COUPAR ANGUS ROAD

The Committee agreed to accept the lowest offer from Land & Building Services Ltd amounting to 14,641.50 to which required to be added allowances of 2,008.50 for contingencies and 2,500 for professional fees making a total expenditure of 19,150.

(ii) BALGAY PARK SHORT FOOTPATH LINK

The Committee agreed to accept the lower offer by Land & Building Services Ltd amounting to 11,581.50 to which required to be added allowances of 1,418.50 for contingencies and 2,500 for professional fees making a total expenditure of 15,500.

VII OFFICERS' APPROVAL FOR INFORMATION

There was submitted Agenda Note AN429-2004 advising that the City Engineer and Director of Leisure and Arts, after consultation with the Convener and Spokespersons of the Other Groups, had agreed to accept the undernoted offers in view of the timescales involved.

(a) OLYMPIA LEISURE CENTRE FLUME LAUNCH PLATFORM STEELWORK

(b) CAMPERDOWN PARK TRAFFIC COUNTERS

(c) CAIRD PARK FOOTBRIDGES REPLACEMENT PHASE 2

VIII CAPITAL PLAN 2004/2005

Reference was made to Article VIII(c) of the minute of meeting of this Committee of 22nd November, 2004 when it was remitted to the Director of Leisure and Arts to review the Department's proposed Plan commitments. There was submitted Agenda Note AN484-2004.

The Committee noted that a successful appeal had been made which had resulted in an award of 600,000 to the McManus Galleries redevelopment.

IX BALGAY PARK BRIDGE - PROPOSED "OUR HERITAGE LOTTERY BID"

There was submitted Agenda Note AN485-2004 advising that the existing Balgay Bridge dating back to 1879 was a Listed structure but had suffered from some vandalism in recent years and was currently closed. The Leisure and Arts Department had taken the opportunity to liase with local groups such as "The Friends of Balgay", West End Community Council and the Heritage Lottery in respect of the potential of seeking external funding to both restore the bridge and enhance the surround environment.

The Committee remitted to the Director of Leisure and Arts to take the project forward and formally bid for heritage money and, subject to the success of the bid, to bring tenders forward for consideration by the Committee.

The Committee further agreed that the Director of Leisure and Arts bring back a master plan for "Greater Balgay" which would include Victoria Park, Lochee Park, Balgay Hill and Balgay Cemetery.

X BROUGHTY FERRY SEASIDE AWARD (YELLOW FLAG) AND BLUE FLAG INITIATIVE - FORMER BROUGHTYFERRY BATHING SHELTER

Reference was made to Article III of the minute of meeting of this Committee of 17th March 2003 when the Committee agreed to accept an offer for the conversion of the Eastern portion of the former bathing shelter for use as a Lifeguard Station.

There was submitted Agenda Note AN486-2004 requesting that the Committee agree to a contribution of 15,000 from the Quality of Life Fund for 2005/06 towards the development of this portion of the building with the remainder of the building being refurbished by the lessee for use as a cafe/restaurant.

The Committee agreed accordingly.

XI CAIRD HALL BROWN DIRECTIONAL SIGNAGE

There was submitted Agenda Note AN487-2004 recommending that a quote from Tayside Contracts amounting to 5,133.59 be accepted for the erection of four new brown signs together with the appropriate traffic management.

The Committee agreed accordingly.

XII DEACCESSION OF ALEXANDER LAMB WHALING DIARIES FROM MCMANUS GALLERIES TO MR J DEMPSTER

There was submitted Agenda Note AN488-2004 advising that Mr J Dempster had now requested that the two diaries be returned to him on the basis that they were not donated but only given on loan and no written evidence to the contrary had been found to prove that the diaries were donated rather than given on loan.

The Committee agreed that the Alexander Lamb Whaling Diaries be deaccessioned from the collection of Dundee City Council and returned to Mr J Dempster.

XIII MCMANUS GALLERIES REDEVELOPMENT

There was submitted Agenda Note AN489-2004 advising that the McManus Galleries and Museum had been awarded 93,000 Development Funding and a grant of 4,906,000 from the Heritage Lottery Fund for the "Who We Are" Project to renovate and redisplay the Museum.

The Committee authorised payments to the approved contractors for work on the Project to Stage II due for submission to the Heritage Lottery Fund at the end of March 2005 as follows:-

(a) Phased payments to Page and Park, Architects, Glasgow for development of drawings to Stage E - 127,861;

(b) Phased payment to Campbell and Co, Designers, Edinburgh for development of a display area to Stage E - 10,000.

The Committee also noted that the total expenditure was 137,681 with 93,000 being met from Development funding with the balance of 44,681 being met from the Leisure and Arts Department's 2004/05 Capital Budget.

CHARLES FARQUHAR, Convener.