Best Value Performance & Efficiency Sub-committee Of The Policy & Resources Committee - 12/11/2003
At a MEETING of the BEST VALUE SUB-COMMITTEE of the POLICY AND RESOURCES COMMITTEE held atDundee on 12th November, 2003.
Councillor Jill SHIMI
Councillor Fiona GRANT
Councillor Fraser MACPHERSON
Councillor Willie SAWERS
Councillor Andrew DAWSON (substitute for Councillor Joe FitzPatrick)
Councillor Jill SHIMI, Convener, in the Chair.
Unless marked thus * all items stand delegated.
I BEST VALUE OPTION APPRAISAL ON REPAIRS SERVICE
There was submitted Report No 774-2003 by the Chief Executive outlining the results of an option appraisal of the main vehicles to manage the housing response repairs service carried out by the Repairs Review Working Group.
The Sub-Committee approved the recommendations as follows:-
(a) to recommend to the Housing Committee that a Partnering approach to managing housing repairs be developed to replace the existing schedule of rates contract by 1st April, 2004;
(b) that the Director of Housing and Director of Dundee Contract Services bring forward to the Housing Committee a Partnership Agreement and establish a Partnership Board with the composition and role outlined in paragraph 9.4 and Appendix I of the report;
(c) that the Director of Housing and the Director of Dundee Contract Services create a Joint Management Board for the repairs service;
(d) that the Depute Chief Executive (Finance) and the Director of Dundee Contract Services work together to ensure that, where appropriate, all relevant accounting and related systems in regard to the housing response repairs service be amended to comply with the Training Account legislation contained in the Local Government (Scotland) Act 2003 and the recommended Partnering approach;
(e) that the Depute Chief Executive (Support Services) assist in developing the appropriate legal framework for a Partnering Agreement between the Housing Department and Dundee Contract Services;
(f) to introduce a Repairs Contact Centre to contribute to the communication strategy outlined in Section 10 of the report;
(g) that the Partnership Agreement should include the key features listed at paragraph 9.9 of the report;
(h) that the remit for Stage 2 of the review process be passed to the Repairs Development Team as outlined in paragraph 11.2. Also, that the Repairs Review Working Group be wound up and the Directors of Housing and Dundee Contract Services be charged with the joint responsibility of bringing forward the Partnership Agreement and outline membership, role and responsibilities for a Partnership Board to be formed;
(i) to agree the level of authority of the Partnership Board as outlined in Appendix I of the report.
? The Sub-Committee noted that the Partnership Board would consist of all major stakeholders in the repairs process as follows:-
? The Convener of the Housing Committee or his/her Depute;
? The Convener of the Dundee Contract Services Committee or his/her Depute;
? The Director of Housing or his/her representative;
? The Director of Dundee Contract Services or his/her representative;
? The Depute Chief Executive (Finance) or his/her representative;
? Three nominated representatives of the Dundee Federation of Tenants' Associations.
JILL SHIMI, Convener.