City Development Committee - 31/03/2003

At a MEETING of the PLANNING AND TRANSPORTATION COMMITTEE held at Dundee on 31st March, 2003.

Present:-

COUNCILLORS

Councillor Robin PRESSWOOD, Convener, in the Chair.

The minute of meeting of this Committee of 24th February, 2003 was held as read.

Unless marked thus * all items stand delegated.

I DRAFT DEVELOPMENT BRIEF - RAILWAY STATION

There was submitted Report No 115-2003 by the Director of Planning and Transportation detailing a Draft Development Brief for Dundee Railway Station.

The Committee agreed to:-

(i) approve the content of the Draft Development Brief;

(ii)remit the Director of Planning and Transportation to engage in extensive consultations with Network Rail, Scotrail, Scottish Enterprise Tayside, the local Community Council and other interested parties; and

(iii)remit the Director of Planning and Transportation to report back to Committee in three months, with the findings of the consultations.

II UNIT RATE CONTRACT FOR ROAD MAINTENANCE AND OTHER MINOR ROADWORKS, APRIL 2003 -MARCH 2004

There was submitted Report No 205-2003 by the Director of Planning and Transportation detailing the Unit Rate Contract for Road Maintenance and other Minor Roadworks submitted by Contractors from Dundee City Council's current Select Tender List of Contractors.

The Committee approved acceptance of the Unit Rate Contract for the period of 1st April, 2003 to 31st March, 2004.

III REQUEST PERMISSION FOR SERVICE OF TREE REPLACEMENT NOTICE

There was submitted Report No 215-2003 by the Director of Planning and Transportation seeking the agreement of the Committee to allow the service of a Tree Replacement Notice at 22 Panmure Terrace, Broughty Ferry, Dundee.

The Committee agreed to:-

(i)authorise the service of a Tree Replacement Notice under the terms of Section 168 of the Town and Country Planning (Scotland) Act 1997 on land-owners who have failed to replace a tree after having unlawfully pruned it; and

(ii)remit to the Director of Planning and Transportation, in consultation with the Director of Support Services, to serve a Tree Replacement Notice on the property at 22 Panmure Terrace, Broughty Ferry, Dundee.

IV SECONDMENT OF STAFF MEMBER TO COMMUNITIES SCOTLAND

There was submitted Agenda Note AN163-2003 advising that the Planning and Transportation Department had agreed to a request from Communities Scotland for the secondment of one of the department's staff members, Mr Keith Fernie, to Communities Scotland for a period of 15 months from around April 2003.

The Committee approved the arrangement, having noted that there would be no cost implications or loss of services to the Council, and extended their congratulations to Mr Fernie.

V PLANNING AND TRANSPORTATION DEPARTMENT - REVIEW OF ORGANISATIONAL STRUCTURE

On a reference to Article III of the minute of meeting of the Personnel and Management Services Committee of 10th March, 2003, there was submitted Joint Report No 159-2003 proposing changes to the organisational structure of the Planning and Transportation Department following a review by the Director of Planning and Transportation and Director of Personnel and Management Services.

The Committee agreed so far as its interests were concerned, that:-

(i)the organisational structure outlined in Appendix 1 be approved;

(ii)the vacant post of Policy and Regeneration Manager, grade SCP67-70, 51,428- 55,223 be deleted;

(iii)the post of Building Quality Manager, grade SCP61-64, 44,780 - 47,927 be deleted;

(iv)a post of Head of Planning, grade SCP65-68, 49,082 - 52,700 be established and the current Building Quality manager be appointed to this post;

(v)the post of Roads and Transportation Manager be redesignated to Head of Transportation and regraded fromSCP61-64, 44,780 - 47,927, to SCP65-68, 49,082 - 52,700;

(vi)the post of City Engineer be regraded from SCP61-64, 44,780 - 47,927, to SCP65-68, 49,082 - 52,700;

(vi)in due course, the Director of Planning and Transportation appoint a deputy from the Head of Planning, Head of Transportation and City Engineer and to reflect this additional responsibility, the deputy be remunerated on SCP68-71, 52,700 - 56,534;

(vii)the post of Administration and Finance Manager be redesignated to Support Services manager, and the post be redesignated from SCP45-48, 31,004 - 33,224, to SCP49-52, 33,983 - 36,377;

(viii)the posts of Assistant Head of Planning, Assistant Head of Transportation and Assistant City Engineer be established, all graded PO15-18, 33,983 - 36,377;

(ix)after appointments had been made to the posts referred to in (vii) above three Team Leader posts, all graded PO11-14, 31,004 - 33,224 be deleted;

(x)the following new posts be established:-

?                     Team Leader (Sustainable Transport), grade PO11-14, 31,004 - 33,224;

?                     Senior Engineer/Transport Officer (Sustainable Transport), grade PO7-10, 28,187 - 30,323;

?                     Transportation Officer (Sustainable Transport), grade Ap2-PO4, 15,084 - 25,976;

?                     Senior Engineer (Traffic), grade PO7-10, 28,187 - 30,323;

(xi)the vacant post of Travel Plan Co-ordinator, grade T2/5, 14,240 - 23,459 be deleted;

(xii)the existing post of Senior Building Quality Assistant be redesignated to IT Support Assistant, with no change in grade;

(xiii)a new post of Team Leader (Project Management and Support), grade PO11-14, 31,004 - 33,224, and the current Team leader (Environment) be appointed to this post;

(xiv)the resultant Team Leader (Environment) vacancy be filled internally by application and competitive interview with the Committee being requested to delete the subsequent vacant post in due course;

(xv)a new post of Senior Building Quality Assistant, grade AP2, 15,084 - 16,217 be established, to be filled internally by application and competitive interview; the Committee being requested to delete the subsequent vacant post in due course;

(xvi)the posts of Building Quality Assistant be regraded from GS1-T1, 11,009 - 13,976, to GS1-AP1, 11,009 - 14,618;

(xvii)the post of Administrative Assistant (Staffing) be redesignated to Administrative Officer (Staffing) and the post be regraded from AP1/2, 13,664 - 16,217, to AP1/3, 13,664 - 19,296;

(xviii)the post of Senior Clerical Assistant (Financial Services) be regraded from GS3, 13,124 - 13,664, to GS3/AP1, 13,124 - 14,618.

VI TRAFFIC ORDERS ETC

There was submitted Agenda Note AN164-2003 relative to the undernoted Traffic Orders etc.

(a)DUNDEE CITY COUNCIL (MELFORT PLACE, DUNDEE) (STOPPING UP) ORDER 2003

Reference was made to Article VII of the minute of meeting of this Committee of 27th January, 2003 wherein it was agreed to stop up the sections of roads at Melfort Place as they had become unnecessary following the construction of a new link road from Old Glamis Road to Melfort Place.

It was reported that the order was duly prepared and advertised in the Dundee Courier and Advertiser and the Edinburgh Gazette, and the relevant statutory undertakers were consulted and no objections were received.

The Committee therefore authorised and confirmed the Stopping Up Order, and authorised formal publication of the confirmation, after which the Order will become operative.

(b)DUNDEE CITY COUNCIL (DRUMLANRIG DRIVE - LONGCROFT ROAD FOOTPATH, DUNDEE) (STOPPING UP) ORDER 2003

Reference was made to Article II of the minute of meeting of this Committee of 2nd December, 2002 wherein it was agreed to stop up the Drumlanrig Drive to Longcroft Road footpath to allow for the redevelopment of a derelict site.

It was reported that the Order was duly prepared and advertised in the Dundee Courier and Advertiser and the Edinburgh Gazette, and the relevant statutory undertakers were consulted and three objections and a petition received.

The Committee acceded to requests which had been received for deputations to address the Committee both in support of, and relative to objections to the above Traffic Order. After the deputations had stated their cases and answered questions from members of the Committee, they were thanked for their attendance and withdrew.

Thereafter the Committee noted that as there were objections which were not withdrawn, only Scottish Ministers may confirm the Order, and the Council would now be submitting the Order to Scottish Ministers to confirm it in terms of the relevant legislation.

VII PUBLIC SPACE CCTV CAMERAS, ARDLER

There was submitted Agenda Note AN165-2003 relative to the provision of CCTV cameras in the Ardler area following the redevelopment of the Ardler scheme and the reassessment of CCTV provision in the area. It was reported that of the existing four cameras, one camera was to remain in its existing position at the front of the Neighbourhood Centre, another had been repositioned to cover a children's play area, two of the existing cameras would be redeployed to cover the shopping precinct at Macalpine Road, and a new camera was planned for the rear of the Neighbourhood Centre. It was reported that the maintenance contractor for the cameras, Thus plc had provided a quotation of 38,835 to relocate the two cameras to Macalpine Road with the addition of allowances for electrical supplies etc with the total cost being estimated at 40,000. It was estimated that the provision of a new camera at the Neighbourhood Centre will cost in the region of 25,000.

Approval was sought to:-

(i)approve acceptance of the quotation from Thus in the amount of 38,835 for the redeployment of two existing cameras; and

(ii)approve acceptance of a quotation to be submitted by Thus in respect of the additional camera at the estimated cost of 25,000.

In view of the urgency to progress this work to facilitate the general upgrading of the Macalpine Road Centre and the Ardler Centre, approval was given by the Director of Planning and Transportation in consultation with the Convener of the Planning and Transportation Committee, and spokespersons from the Majority and Minority Opposition Parties to accept the quotation from Thus in the amount of 38,835 for the deployment of two existing cameras, and accept a quotation to be submitted by Thus in respect of the additional camera at an estimated cost of 25,000.

The Committee noted the above.

ROBIN PRESSWOOD, Convener.