Policy And Resources Committee - 11/11/2002
At a MEETING of the FINANCE COMMITTEE held at Dundee on 11th November 2002.
Present:-
COUNCILLORS
Lord Provost John R LETFORD |
Willie W SAWERS |
C D P FARQUHAR |
George de GERNIER |
Joe FITZPATRICK |
Fraser MACPHERSON |
Betty WARD |
Allan PETRIE |
Jim BARRIE |
Jill SHIMI |
George REGAN |
Julia M STURROCK |
Neil I C POWRIE |
Bruce D MACKIE |
Neil GLEN |
Ian BORTHWICK |
Roderick A J WALLACE |
Elizabeth F FORDYCE |
Robin PRESSWOOD |
Kenneth J N GUILD |
Fiona M GRANT |
Richard BEATTIE |
Derek J SCOTT |
David BOWES |
Andrew DAWSON |
John CORRIGAN |
Mervyn J ROLFE |
|
Dave BEATTIE |
|
Councillor George REGAN, Convener, in the Chair.
The minute of meeting of this Committee of 21st October 2002 was held as read.
Unless marked thus * all items stand delegated.
I MINUTE OF SUPERANNUATION INVESTMENT SUB-COMMITTEE
The minute of meeting of the Superannuation Investment Sub-Committee of 23rd October 2002, a copy of which is appended hereto, was submitted for information and record purposes.
II CAPITAL MONITORING
After considering Report No. 775-2002 by the Director of Finance appraising members on the latest position regarding the Council's expenditure programme for 2002/2003 the Committee noted the contents of the report.
III REVENUE MONITORING
There was submitted Report No. 777-2002 by the Director of Finance providing the Committee with an analysis of the 2002/03 projected revenue outturn as at 30th September 2002 monitored against the adjusted 2002/03 revenue budget.
The Committee:-
(i) noted that the overall General Fund 2002/03 Projected Revenue Outturn as at 30th September 2002 showed an overspend of 39,000 against the adjusted 2002/03 Revenue Budget;
(ii) noted that the Housing Revenue Account Projected Outturn was in line with the adjusted 2002/03 Revenue Budget;
(iii) agreed that the Director of Finance would take every reasonable action to ensure that the 2002/03 Revenue expenditure was in line with the approved Revenue Budget; and
(iv) instructed the Director of Finance, in conjunction with all Chief Officers of the Council, to continue to monitor the Council?s 2002/03 Projected Revenue Outturn.
IV RELIEF OF RATES - CHARITY RELIEF
There was submitted Report No. 776-2002 by the Director of Finance seeking authorisation to grant charity relief on the undernoted non-domestic properties:-
Applicant |
Subject |
|
|
Dundee Anti-Poverty Forum |
Community Centre Brooksbank Centre 20/24 Pitairlie Road Dundee
|
The Positive Steps Partnership |
Office Meadowmill Unit 15 Henderson's Wynd West Dundee
|
Xplore Partnership |
Youth Centre 15 Shore Terrace Dundee. |
The Committee approved accordingly.
V PROVISION OF BANKING FACILITIES
On a reference to Article VIII of the minute of meeting of this Committee of 11th October 1999 there was submitted Report No. 793-2002 by the Director of Finance appraising the Committee of the proposal to seek tenders for the Banking Services Contract.
The Committee approved the tendering of a new Banking Services Contract commencing on 1st July 2003 for three years with an option to extend for a further two years.
VI PURCHASE OF DOCUMENT IMAGING WITHIN THE PENSION SECTION
There was submitted Report No. 819-2002 by the Director of Finance.
The Committee agreed to purchase from Lynx Heywood the relevant hardware, software and maintenance of a document imaging system for the Pensions Section on the undernoted basis:-
|
|
Implementation Costs |
|
Scanner and Relevant Consumables |
18,472 |
Software |
30,000 |
Implementation and Consultancy |
5,000 |
Additional PCs x 2 |
2,500 |
Upgrade of Existing PCs |
423 |
|
56,395 |
|
|
Maintenance |
|
Hardware Maintenance - 5 Year Period |
6,911 |
Software - Annual Maintenance |
4,500 |
|
11,411 |
GEORGE REGAN, Convener.
APPENDIX