Housing, Dundee Contract Services And Environment Services Committee - 18/12/2000

At a MEETING of the HOUSING COMMITTEE held at Dundee on 18th December 2000.

Present:-

COUNCILLORS

Councillor LUKE, Convener, in the Chair.

The minute of meeting of this Committee of 20th November 2000 was held as read.

Unless marked thus * all items stand delegated.

I MANDATORY LICENSING OF HOUSES IN MULTIPLE OCCUPATION

The Director of Housing submitted Report No. 764-2000 informing the Committee of the implications of the introduction of Mandatory Licensing of Houses in Multiple Occupation (HMO's).

The Committee -

(a)noted that applications would be dealt with by the Licensing Committee whose responsibility would be the approval and enforcement of the conditions of licence;

(b)noted the Fee Scale previously agreed at the Licensing Committee on 28th September 2000 and

(c)agreed to the Housing Department being the Lead Department and that the Private Sector Grants Unit continue to assume responsibility for the development of Housing Department procedures for publicising, implementing and managing the Mandatory Licensing Scheme for HMO's.

II DUNDEE YOUTH HOUSING STRATEGY 2000/2003

The Director of Housing submitted Report No. 756-2000 seeking the Committee's continued approval of the revised strategy produced in partnership by the Youth Housing Strategy Group and the Action Plan for the period 2000/2003.

The Committee approved the Youth Housing Strategy and updated Action Plan as detailed in the report.

III HOUSING (SCOTLAND) ACT 1987 - SECTION 108 - REPAIRS NOTICE - 110-116 SEAGATE, 35-39 ST. ANDREW'S STREET

The Director of Housing submitted Report No. 755-2000 seeking approval for the service of a Repairs Notice on the above property.

The Committee -

(a)approved the service of a Repairs Notice in terms of the Section 108 Housing (Scotland) Act 1987 with a time limit of as nearly as maybe nine months for compliance with the terms of the Notice;

(b)recommended that should owners fail to comply with the terms of the Notice the Council should instruct the work to be carried out in default and that the Director of Housing, in conjunction as appropriate with the relevant departments, should appoint suitable consultants to execute the work required; and

(c)should default action be implemented, instruct the appropriate Officers to authorise and arrange payments to the engaged consultants as appropriate.

IV COMMUNITY ASSOCIATIONS AND GROUPS - ADMINISTRATION GRANTS

The Director of Housing reported that the undernoted applications had been received requesting grant assistance towards administration costs for 2000/2001.

The Committee approved payment of the above grants.

V LOGIE HOUSING ESTATE - REPLACEMENT OF BOILERS

The City Architectural Services Officer reported that the existing boilers at Logie Housing Estate required to be replaced to avoid possible failure of the heating installations.

The Committee authorised the City Architectural Services Officer to negotiate with and accept an offer from Dundee Contract Services for the replacement of the boilers with a total cost of 100,000 inclusive of professional fees

VI DUDHOPE COURT MSD - HEATING REPLACEMENT ELECTRICAL UPGRADING AND SECURITY - EXTENSION OF CONTRACT

The City Architectural Services Officer submitted Report No. 770-2000 relative to the above contract.

The Committee agreed -

(a)to extend the existing contract with D H Morris up to an estimated cost of 10,000; and

(b)to accept the offer from Thyssen Lifts and Escalators amounting to 68,184 to which required to be added allowances of 2,000 for contingencies and 10,000 for professional fees making an overall expenditure of 90,184.

VII TENDERS RECEIVED

(a) TENDERS RECEIVED BY CITY ARCHITECTURAL SERVICES OFFICER

The City Architectural Services Officer submitted Report No. 753-2000 giving details of the offers received for the undernoted contracts:-

(i) 17 and 19 St. Mungo Terrace - Controlled Entries

The Committee agreed to accept the lowest offer by McGill Electrical Limited amounting to 14,007.66 to which required to be added allowances of 399 for electric connection charges and 1,444 for professional services making a total expenditure of 15,850.66.

The Committee also noted that McGill Electrical Limited had listed Pensher Security Doors Limited, Gateshead as sub-contractor for the doors.

(ii) 29-31 Tullideph Place - Access Deck Repairs

The Committee agreed to accept a negotiated offer under the Schedule of Rates from Dundee Contract Services amounting to 3,400 to which required to be added an allowance of 550 for professional services making a total expenditure of 3,950.

(iii) Menzieshill 5th Development - Charleston Drive - Roughcast Repairs

The Committee agreed to accept the lower offer by A Shepherd & Sons Limited, Forfar amounting to 183,083.60 to which required to be added an allowance of 14,265 for professional services making a total expenditure of 197,348.60.

The Committee also noted that the undernoted sub-contractors had been listed by A Shepherd & Sons Limited -

J M Guild, Forfar - Plumbing

McKenna, Kirriemuir - Electrical

(iv) Derby Street Traditional Low Rise - Reid Square - Controlled Entries

The Committee agreed to accept the lowest offer by Scotshield Limited amounting to 9,053 to which required to be added an allowance of 993 for professional services making a total expenditure of 10,046.

(v) Supported Accommodation Project - Alterations

The Committee agreed to accept the lowest offer by Alexander Oastler Limited amounting to 35,757.18 to which required to be added allowances of 400 for building warrant and 6,291 for professional services making a total expenditure of 42,538.18.

The Committee also noted that Alexander Oastler Limited had listed the undernoted sub contractors:-

Wm Donald - Plumber

Alliance Electrical Services Limited, Forfar - Electrical

L Rennie, Tealing - Plasterer

Nordskan - Flooring

S Small - Painter

(vi) Kirk Street 1st Development - Heating and Electrical Upgrade

The Committee agreed to accept a negotiated offer with Dundee Contract Services to carry out the above work for the sum of 295,829.29 to which required to be added the undernoted allowances making a total expenditure of 402,359.29:-

(vii) Craigiebank 2nd Development

The Committee agreed to accept a negotiated offer with Andrew Shepherd & Sons Limited, Forfar amounting to 130,000 to which required to be added an allowance of 11,145 for professional services making a total expenditure of 141,145.

The Committee also noted that G S Whyte & Company Limited, Monifieth had been listed by Andrew Shepherd & Sons Limited as the sub-contractor for plumbing.

(viii) Alpin Road - Roof Repairs Phase 2 and Rendering

The Committee agreed to accept a negotiated offer with Raynor Roofing Limited to carry out the above works for the sum of 260,000 to which required to be added an allowance of 16,524 for professional services making a total expenditure of 276,524.

The Committee also noted that K & S Plumbing had been listed by Raynor Roofing Limited as the sub-contractor for gas installation.

(ix) St. Mary's 10th Development - 21 -23 St. Dennis Terrace - Roof Repairs

The Committee agreed to authorise an extension to the existing contract with Raynor Roofing Limited to carry out the above works for the sum of 36,000 to which required to be added an allowance of 4,400 for professional services making a total expenditure of 40,400.

The Committee also noted that Raynor Roofing Limited had listed K & S Plumbing as the sub-contractor for gas installation.

(x) 70 and 72 Balgarthno Terrace - Roof repairs

The Committee agreed to an extension to the existing contract by Andrew Shepherd & Sons Limited, Forfar to carry out the above works for the sum of 36,000 to which required to be added an allowance of 4,000 for professional services making a total expenditure of 40,000.

(xi) Magdalene's Kirkton 2nd Development - Roof Repairs Phase 3

The Committee agreed to an extension to the existing contract with Dundee Contract Services to carry out the above works for the sum of 40,000 to which required to be added an allowance of 3,650 for professional fees making a total expenditure of 52,650.

(xii) Magdalene's Kirkton 2nd Development - Roof Repairs Phase 4

The Committee agreed to authorise the City Architectural Services Officer to accept an offer up to an estimated cost of 106,000 to which required to be added an allowance of 11,000 for professional services making a total estimated expenditure of 117,000.

(b) TENDERS RECEIVED BY CHIEF CITY ENGINEER

The City Engineer submitted Report No. 760-2000 giving details of an offer received from HCL Contracts to carry out work on remedial wall ties at 3H/3J Carnegie Tower for the sum of 8,480 to which required to be added allowances of 1,000 for contingencies, 3,400 for professional fees including planning supervisor and 150 for disbursement making a total expenditure of 13,030.

The Committee also noted that HCL Contracts Limited had listed Skyform Limited as the sub contractor.

VIII ASSOCIATION FOR PUBLIC SERVICE EXCELLENCE SCOTTISH REGION - "PUBLIC SECTOR HOUSING - WHAT FUTURE?" - 6TH - 9TH FEBRUARY 2001 - PEEBLES

The Committee authorised the attendance of one member of the Majority Group, one member of the Major Opposition Group and one member of the Minority Group.

IX HOUSING (SCOTLAND) 1987 - IMPROVEMENT, REPAIRS AND ENVIRONMENTAL GRANTS, HOME LOANS ETC.

Reference was made to the minute of meeting of the Housing Committee of 15th November 1999 when grant expenditure under the Housing (non-HRA) Budget was agreed.

It was agreed that the grants approved during November 2000 in each of the categories were as follows:-

* May include commercial premises

PART II - CONFIDENTIAL ITEMS

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act, 1973 that the public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7(A) of the Act.

X HAPPYHILLOCK SHOPPING CENTRE

The Director of Economic Development reported that the Director of Housing leased the shops and offices at 7, 8, 9, 10 and 11 ground floor and 7, 8, 9, 10, 11 and 12 First Floor at Happyhillock Shopping Centre from another party. The Director of Neighbourhood Resources and Development also sub-leased Units 10 and 11 on the ground floor and 11 and 12 on the first floor at the aforementioned property.

It was reported that the Director of Economic development had negotiated a new 10 year lease on behalf of the Director of Housing while the Director of Neighbourhood Resources and Developments would continue to sub lease on existing terms and conditions.

The Committee approved the renewal lease on the foregoing basis.

IAIN LUKE, Convener.