City Development Committee - 28/01/2019

At a MEETING of the CITY DEVELOPMENT COMMITTEE held at Dundee on 28th January, 2019.

Present:-

BAILIES

COUNCILLORS

Councillor Lynne SHORT, Convener, in the Chair.

The minute of meeting of this Committee of 10th December, 2018 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II VARIOUS PROJECTS

There was submitted Agenda Note AN5-2019 advising the Committee that, in order to expedite the programme of works below, it was necessary to procure these works outwith the Committee cycle. Given the limited timescales available, the Executive Director of City Development, in consultation with the Convener, Lord Provost Borthwick, the Labour, Conservative and Liberal Democrat Groups' Spokerspersons, accepted these offers.

The Executive Director of Corporate Services had confirmed that the project costs could be met from the City Development Department Capital Budget for 2018/2019 and 2019/2020.

The Committee noted accordingly.

III CIVIC GOVERNMENT (SCOTLAND) ACT 1982 - STREET NAMES - HADDINGTON EAST PHASE 2

There was submitted Agenda Note AN6-2019 outlining details of a consultation that was carried out between 20th November, 2018 and 14th December, 2018 for new street names at the above site.

The consultation correspondence was sent to Ward Councillors, Convener, City Archivist, Community Forum, Council Officers and the agent.

No suggestions were received as a result of this. Therefore, officers put forward the following street names in order to keep links with existing names in the area:-

- Dunbar Terrace; and

- Dunbar Gardens

The Committee approved the above-mentioned names.

IV CIVIC GOVERNMENT (SCOTLAND) ACT 1982 - STREET NAMES - SITE AT ABERLADY CRESCENT,DUNDEE

There was submitted Agenda Note AN7-2019 outlining details of a consultation that was carried out between 30th October, 2018 and 23rd November, 2018 for new street names at the above site.

The consultation correspondence was sent to Ward Councillors, Convener, City Archivist, Whitfield Development Group, Council Officers and the developer.

As part of the consultation, the developers suggested name of Castleview with appropriate suffixes was sent out. The Community Forum had suggested an alternative of Greenfield to keep existing links.

It was proposed to use the two suggested street names within the development site.

The Committee was therefore asked to approve the following new street names:

- Castleview Park;

- Castleview Place;

- Greenfield Gardens;

- Greenfield Crescent; and

- Greenfield Drive

The Committee approved the above-mentioned names.

V VARIATION OF WAITING RESTRICTIONS ORDER 2019

There was submitted Report No 12-2019 by the Executive Director of City Development considering requests during the previous quarter for additions and alterations to waiting restrictions throughout the City.

The Committee approved the preparation of a Traffic Regulation Variation Order to effect the changes to the waiting restrictions in the relevant Traffic Regulation Orders for Dundee.

VI VARIATION TO CONTROLLED PARKING ZONE PERMIT SCHEME ORDER 2018

There was submitted Report No 21-2019 by the Executive Director of City Development considering the requirement to promote the necessary Traffic Regulation Order to vary the roads and streets in the City that constituted qualification for the issue of parking permits. The report also considered the requirement to promote the necessary Traffic Regulation Order to exclude Shore Terrace as an available car park that could be used with a City Centre parking permit as it was a premium car park which did not currently have the available capacity.

The Committee agreed to:-

(i) approve the preparation of the necessary Traffic Regulation Order to vary the roads and streets in Dundee that constituted qualification for the issue of parking permits within the Dundee City Council (Off-Street Car Parks) Order 1996; and

(ii) approve the preparation of the necessary Traffic Regulation Order to exclude Shore Terrace as an available car park that could be used with a City Centre parking permit.

VII TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 24-2019 by the Executive Director of City Development detailing tenders received and requesting a decision thereon:-

(i) BROUGHTY FERRY DUNES - FLOOD PROTECTION MEASURES/DUNE MANAGEMENT

The Committee agreed to accept a negotiated offer from Neighbourhood Services in the sum of 196,722.73, to which required to be added allowances of 48,433.20, giving a total expenditure of 245,155.93.

(ii) COLDSIDE LIBRARY - REFURBISHMENT

The Committee agreed to accept a negotiated offer from Construction Services in the sum of 591,649.10, to which required to be added allowances of 124,438.80, giving a total expenditure of 716,087.90.

(iii) CLATTO VISITOR CENTRE - TOILET UPGRADES

The Committee agreed to accept a negotiated offer from Construction Services in the sum of 50,787.49, to which required to be added allowances of 9,278.36, giving a total expenditure of 60,065.85.

(iv) CHARLESTON COMMUNITY CENTRE - DIVIDING PARTITION

The Committee agreed to accept a negotiated offer from Construction Services in the sum of 30,247.36, to which required to be added allowances of 5,430.32, giving a total expenditure of 35,677.68.

(v) VARIOUS PROPERTIES - SERVICE AND MAINTENANCE OF INTRUDER ALARM SYSTEMS

The Committee agreed to accept the lowest offer from Electroguard Fire and Security, Dundee in the sum of 100,080, to which required to be added allowances of 5,000, giving a total expenditure of 105,080.

VIII ROAD MAINTENANCE PARTNERSHIP PERFORMANCE 2017/2018

There was submitted Report No 28-2019 by the Executive Director of City Development providing an update on the progress and performance of the Road Maintenance Partnership with Tayside Contracts on the delivery of the road maintenance service within Dundee City Council to 31st March, 2018.

The Committee noted the content of the report and agreed that the Executive Director of City Development continue to report back annually to the Committee, advising on the progress and performance of the Partnership.

IX STREET LIGHTING PARTNERSHIP PERFORMANCE 2017/2018

There was submitted Report No 29-2019 by the Executive Director of City Development providing an update on the progress and performance of the Street Lighting Partnership with Tayside Contracts on the delivery of the street lighting services within Dundee City Council to 31st March, 2018.

The Committee noted the content of the report and agreed that the Executive Director of City Development continue to report back annually to the Committee advising on the progress and performance of the Partnership.

X BROUGHTY FERRY FLOOD PROTECTION SCHEME

There was submitted Report No 30-2019 by the Executive Director of City Development updating the Committee on progress with the Broughty Ferry Flood Protection Scheme and seeking authority to procure the construction of the works through the Scape Major Works Framework with McLaughlin and Harvey Building and Civil Engineers.

The Committee agreed to:-

(i) note the progress of the Broughty Ferry Flood Protection Scheme;

(ii) approve the procurement of the construction of the proposed Broughty Ferry Flood Protection Scheme through the Scape Framework with McLaughlin and Harvey Building and Civil Engineers; and

(iii) note that the final submitted tender process would be brought back to Committee for approval in due course.

XI PENALTY CHARGE NOTICES

There was submitted Report No 31-2019 by the Executive Director of City Development providing further information on the financial implications of providing an extended discount period for Parking Penalty Charge Notices (PCN).

The Convener, seconded by Councillor Flynn, moved that the Committee:-

(i) note the potential financial implications of extending the discounted rate for Parking Penalty Charge Notices; and

(ii) remit officers to continue the current regime for representations made against issued Parking Penalty Charge Notices.

As an amendment, Bailie Macpherson, seconded by Councillor Duncan, moved that the Committee approve a change to the Fixed Penalty Notice procedure to allow the registered keeper of a motor vehicle who had been subject to a notice a further period of 14 days to pay at the discounted rate of 30 in the event that his or her formal representation against a Penalty Charge Notice was unsuccessful, and that should the amendment be agreed by Committee, appropriate provision be included in the revenue budget for 2019/2020.

On a division, there voted for the motion - the Convener, Depute Lord Provost Campbell, Bailies Roberts, Sawers, Wright and Scott, Councillors Cordell, Dawson, Flynn, Hunter, Lynn, Murray, Rendall, Ross, Smith, Cruickshank, McCready, McIrvine, Malone, Marra, Richardson, Hay and Scott (23); and for the amendment - Bailie Macpherson and Councillor Duncan (2) - whereupon the motion was declared carried.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XII GRANT OF SERVITUDE RIGHT OVER LAND AT SPEARS HILL, TAYPORT, FIFE

There was submitted Report No 26-2019 by the Executive Director of City Development seeking approval to conclude negotiations to grant a right of servitude in favour of Dundee City Council over an area of ground at Spears Hill, Tayport, Fife.

The Committee approved accordingly.

XIII GARDEN GROUND SALE

There was submitted Report No 37-2019 by the Executive Director of City Development seeking approval for the sale of land, to be utilised as additional garden ground, in respect of the undernoted property:-

44 Hebrides Drive.

The Committee approved accordingly.

XIV RIGHT OF SERVITUDE AT CLAVERHOUSE OLD ROAD

There was submitted Report No 38-2019 by the Executive Director of City Development seeking approval for the grant of a servitude right over land at Claverhouse Old Road, Dundee.

The Committee approved accordingly.

XV PROPOSED ASSIGNATION OF LEASE

There was submitted Report No 55-2019 by the Executive Director of City Development relative to the above.

Following a division, the Committee agreed to the assignation on the terms and conditions contained in the report.

Lynne SHORT, Convener.