Leisure, Arts And Communities Committee - 22/03/2010

At a MEETING of the LEISURE, ARTS AND COMMUNITIES COMMITTEE held at Dundee on 22nd March, 2010.

Present:-

BAILIES

COUNCILLORS

Councillor Bob DUNCAN, Convener, in the Chair.

The minute of meeting of this Committee of 8th March, 2010 was held as read.

Unless marked thus * all items stand delegated.

I DUNDEE ICE ARENA - MANAGEMENT FEE 2009/2010 AND 2010/2011

The Convener and Councillors Ross, McCready and Bailie Scott declared a non-financial interest in this item by virtue of their appointment to Dundee Ice Arena Board.

There was submitted Report No 93-2010 by the Director of Leisure and Communities seeking approval for the management fee to Dundee Ice Arena for 2009/2010 and 2010/2011.

The Committee approved:-

(i) an additional deficit guarantee of 25,000 for 2009/2010; and

(ii) the level of management fee for 2010/2011 amounting to 150,000 as set out in the report.

II DUNDEE CONTEMPORARY ARTS - MANAGEMENT FEE 2010/2011

The Convener and Councillors Lynn, McCready and Macpherson declared a non-financial interest in this item by virtue of their Council appointments to Dundee Contemporary Arts Board.

There was submitted Report No 94-2010 by the Director of Leisure and Communities seeking approval for the management fee to Dundee Contemporary Arts Ltd for the year 2010/2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to update the Management Agreement with Dundee Contemporary Arts, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep those arrangements under review and amend as appropriate; and

(iii) approve the level of management fee for 2010/2011 amounting to 270,279 as set out in the report.

III DUNDEE LEISURE - MANAGEMENT FEE 2010/2011

The Convener and Councillors Ross, Hunter, McCready and Bailie Wallace declared a non-financial interest in this item by virtue of their appointments to Dundee Leisure Board.

There was submitted Report No 100-2010 by the Director of Leisure and Communities seeking approval for the management fee to Dundee Leisure for the year 2010/2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities on behalf of Dundee City Council to update the Management Agreement with Dundee Leisure subject to ongoing monitoring and calculation as to its efficiency, economy and effectiveness; and

(ii) approve the level of management fee for 2010/2011 amounting to 392,000 as set out in the report.

IV DUNDEE INDUSTRIAL HERITAGE LTD - REVENUE SUPPORT 2010/2011

Councillor Melville declared a non-financial interest in this item by virtue of his appointment to Dundee Industrial Heritage Trust Board.

There was submitted Report No 95-2010 by the Director of Leisure and Communities seeking renewal of the revenue grant funding to Dundee Industrial Heritage Ltd for the year 2010/2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Dundee Industrial Heritage Ltd, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep those arrangements under review and amend as appropriate; and

(iii) approve the revenue grant funding amounting to 63,000 for the period 1st April, 2010 to 31st March, 2011.

V GREY LODGE SERVICE LEVEL AGREEMENT 2010/2011

Councillors Black and Asif declared a non-financial interest in this item by virtue of their Council appointments to the Grey Lodge Trust Board.

There was submitted Report No 143-2010 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Grey Lodge Settlement for the period 1st April, 2010 to 31st March, 2011.

The Committee agreed to:-

(i) remit to the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Grey Lodge Settlement subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness and remit the Depute Chief Executive (Support Services) and the Director of Leisure and Communities to keep those agreements under review and amend as appropriate; and

(ii) approve grant aid of 62,741 for the period 1st April, 2010 to 31st March, 2011.

VI SENSATION (DUNDEE SCIENCE CENTRE) - REVENUE SUPPORT 2010/2011

Councillor Melville declared a non-financial interest in this item by virtue of his Council appointment to the Dundee Science Centre Board.

There was submitted Report No 99-2010 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Sensation (Dundee Science Centre) for the period 1st April, 2010 to 31st March, 2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Sensation, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep those arrangements under review and amend as appropriate; and

(iii) approve the grant funding amounting to 46,092 for the period 1st April, 2010 to 31st March, 2011.

VII DUNDEE REPERTORY THEATRE CREATIVE LEARNING TEAM - REVENUE SUPPORT 2010/2011

Lord Provost Letford and Councillors Dawson, Guild and McCready declared a non-financial interest in this item by virtue of their Council appointments to the Dundee Repertory Theatre Board.

There was submitted Report No 96-2010 by the Director of Leisure and Communities seeking approval for the renewal of revenue funding for Dundee Repertory Theatre - Creative Learning Team 2010/2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Dundee Repertory Theatre - Creative Learning Team, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep those arrangements under review and amend as appropriate; and

(iii) approve the grant funding amounting to 20,208 for the period 1st April, 2010 to 31st March, 2011.

VIII DUNDEE REPERTORY THEATRE, MAIN HOUSE - REVENUE SUPPORT 2010/2011

Lord Provost Letford and Councillors Dawson, Guild and McCready declared a non-financial interest in this item by virtue of their Council appointments to the Dundee Repertory Theatre Board.

There was submitted Report No 97-2010 by the Director of Leisure and Communities seeking approval for a renewal of revenue funding to Dundee Repertory Theatre, Main House for 2010/2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter in a one year Service Level Agreement with Dundee Repertory Theatre, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep those arrangements under review and amend as appropriate; and

(iii) approve the grant funding amounting to 359,282 for the period 1st April, 2010 to 31st March, 2011.

IX SCOTTISH DANCE THEATRE - REVENUE SUPPORT 2010/2011

Lord Provost Letford and Councillors Dawson, Guild and McCready declared a non-financial interest in this item by virtue of their Council appointments to Dundee Repertory Theatre Board.

There was submitted Report No 98-2010 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Scottish Dance Theatre for the period 1st April, 2010 to 31st March, 2011.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Scottish Dance Theatre, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep those arrangements under review and amend as appropriate; and

(iii) approve the grant funding amounting to 23,644 for the period 1st April, 2010 to 31st March, 2011.

X TENDER FOR THE SUPPLY AND INSTALLATION OF PALISADE FENCING

There was submitted Report No 171-2010 by the Director of Leisure and Communities seeking approval for the purchase and installation of 2.4m palisade fencing for the new community allotment site at South Road Park.

The Committee agreed to accept the offer from P & G Blacksmiths & Fabricators, 12 Fairfield Street, Dundee for 17,054.

XI GROVE CENTENARY WING

There was submitted Report No 169-2010 by the Director of Leisure and Communities seeking approval that the Grove Centenary Wing be designated as Dundee's first community sports hub and that its development be taken forward under the auspices of Dundee Leisure.

The Committee agreed to:-

(i) invite the Board of Dundee Leisure to incorporate the Grove Centenary Wing into their Management Agreement with Dundee City Council and that appropriate adjustments be made to the Agreement to reflect this; and

(ii) approve a new lease be drawn up by Dundee City Council for the Grove Centenary Wing sports hall including all the changing facilities and toilets.

XII CASTLE GREEN MASTERPLAN

This item was withdrawn.

XIII COMMISSIONED SERVICE - WORK WITH YOUNG PEOPLE TO DEVELOP RESPONSES TO YOUNG PEOPLE AND ALCOHOL

Councillor Black declared a non-financial interest in this item by virtue of his Council appointment to Tayside Council on Alcohol.

There was submitted Report No 159-2010 by the Director of Leisure and Communities advising the Committee about plans to engage Tayside Council for Alcohol in developing, with young people, appropriate responses to issues of young people and alcohol.

This report was a follow up to Committee Report No 615-2008 which approved the commissioning of the Young People and Alcohol Consultation by the Community Safety Partnership.

The Committee approved:-

(i) plans to commission Tayside Council for Alcohol to lead the development of peer-led community-based initiatives which respond to issues concerning young people and alcohol; and

(ii) the approval of the payment of 6,330 to Tayside Council for Alcohol to enable the organisation to carry out this work.

XIV REPLACEMENT OF FITNESS EQUIPMENT AT DISC

The Convener, Councillors Ross, Hunter, McCready and Bailie Wallace declared a non-financial interest in this item by virtue of their Council appointments to Dundee Leisure Board.

There was submitted Report No 107-2010 by the Director of Leisure and Communities seeking approval for capital expenditure at Dundee International Sports Centre to purchase replacement fitness equipment.

The Committee approved the purchase of fitness equipment at DISC from D G Fitness & Leisure Ltd, Aberdeen at a cost of 23,815.

XV TENDERS RECEIVED

The Convener, Councillors Ross, Hunter, McCready and Bailie Wallace declared a non-financial interest in respect of item (a) by virtue of their Council appointments to Dundee Leisure Board.

There was submitted Report No 190-2010 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

(a) LYNCH SPORTS CENTRE - SPORTS PITCH FLOODLIGHTING

The Committee agreed to accept a negotiated contract from D C Lighting Services Ltd amounting to 8,788.26, together with allowances of 6,000 for excavation, concrete and reinstatement works by others, 1,500 for contingencies and 2,609 for professional services, making a total expenditure of 18,897.26.

(b) CAMPERDOWN PARK - ROOF REPLACEMENT

The Committee agreed to accept the lowest offer from Muirfield (Contracts) Ltd amounting to 580,670.27, together with allowances of 104,500 for external specialist consultant's fee and 30,000 for professional services, making a total of 715,170.27.

Bob DUNCAN, Convener.