Policy And Resources Committee - 12/03/2007

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 12th March, 2007.

 

Present:-

 

Lord Provost John R LETFORD

 

 

 

BAILIES

 

C D P FARQUHAR

Neil I C POWRIE

Bruce D MACKIE

Helen WRIGHT

 

Ian BORTHWICK

 

COUNCILLORS

 

Jill SHIMI

Helen DICK

Christina ROBERTS

Kevin KEENAN

Bob DUNCAN

Jim BARRIE

George REGAN

Richard BEATTIE

Will DAWSON

Fiona M GRANT

Andrew DAWSON

Elizabeth F FORDYCE

Christopher HIND

Willie W SAWERS

Roderick A J WALLACE

Joe MORROW

Joe FITZPATRICK

Charles A WEBSTER

Fraser MACPHERSON

 

Derek J SCOTT

 

Councillor Jill SHIMI, Convener, in the Chair.

 

The minute of meeting of this Committee of 20th February, 2007 was held as read.

 

Unless marked thus * all items stand delegated.

 

I COMMUNITY REGENERATION FUND SMALL GRANTS ALLOCATION

 

(a)                    2006/2007

 

There was submitted Report No 153-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.

 

The Committee noted the process for allocating small grants through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below:-

 

Project Title/Applicant

Project Description

Grant Award

 

Dundee North Law Centre

To update obsolete computing equipment.  This is necessary to improve the efficiency of the administration and services to the centre.

 

2,663

Central Baptist Church,

Lochee

Costs towards purchasing 22 chairs for use of groups using the centre.

 

1,000

Dundee North Law Centre

To update obsolete computing equipment.  This is necessary to improve the efficiency of the administration and services to the centre.

 

367

Midlin Day Care

To purchase and install an induction loop system.

2,588

 

(b)                    2007/2008

 

There was submitted Report No 154-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.

The Committee noted the process for allocating small grants through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below:-

 

Project Title/Applicant

Project Description

Grant Award

 

Ardler Village Trust

To fund the core costs of the Ardler Funday 2007.  To encourage participation and involvement in the community.

 

835

Ardler Village Trust

Funding to contribute towards the costs of the Ardler Newsletter for 1,200 households.  Production and distribution of 4 editions.  Training of local volunteers to work towards production of the above.

 

633

Dundee North Law Centre

To update obsolete computing equipment.  This is necessary to improve the efficiency of the administration and services in the centre.

 

633

Kirkton Khronicle, Kirkton Community Centre

Local Management Group

 

To produce a bi-monthly community newspaper for increasing participation and effective community engagement.

1,775

Kirkton Festival, Kirkton Community Centre

Local Management Group

To fund the 2007 Kirkton Festival intended to increase community involvement and provide opportunities for local community organisations to publicise their work.  To benefit over 1,200 people.

1,790

Dundee North Law Centre

To update obsolete computing equipment.  This is necessary to improve the efficiency of the administration and services in the centre.

 

1,000

Mill O'Mains Residents' Group, Easter Programme

 

Easter Holiday provision for children and families.

500

North East CRF Forum

Summer Gala's

Funding will be distributed equally across the three areas 1,600 x 3 to provide a Gala for each area during summer time.

4,800

 

It was intimated and noted that the undernoted amendments required to be made to the report.

 

Paragraph 3.1 delete 8,493 and insert 12,813.

 

Paragraph 8.1 delete 1,980 and 23,020 and insert 6,300 and 18,700 respectively.

 

II COMMUNITY REGENERATION FUND ALLOCATION OF RESOURCES 2006/2007

 

There was submitted Report No 155-2007 by the Assistant Chief Executive (Community Planning) and the Director of Leisure and Communities relative to the above.

 

The Committee noted the process for allocating funding through the Local Community Regeneration Forums as agreed by the Dundee Partnership and endorsed the funding proposals detailed below:-

 

Project Title/Applicant

Brief Description

Funding Awarded

 

Central Newsletter

Central newsletter to cover Hilltown, Stobswell and Fairmuir area.

 

1,304

 

Project Title/Applicant

Brief Description

Funding Awarded

 

Hilltown Directory

Hilltown directory of projects and groups information and advice centres within the locality.

 

1,189

Hindmarsh Tenants' and Residents' Association

 

Arts and crafts materials.

758

Hilltown Urban Landscape, Planning and Transportation

 

Environmental Improvements to Hilltown Spine.

3,483

Hilltown Urban Landscape,

Planning and Transport

Environmental Improvements to Hilltown Spine.

3,138

 

III COMMON GOOD FUND

 

Bailie Mackie declared a non-financial interest in Morgan Academy by virtue of being a member of the Morgan FP Association.

 

There was submitted Report No 68-2007 by the Depute Chief Executive (Finance) providing details of the Council's Common Good Fund Revenue Budget for 2007/08.

 

The Committee:-

 

(i)                     approved the Common Good Fund 2007/08 Revenue Budget as detailed in Appendix A of the report;

 

(ii)                    approved the payment of 10,000 to Dundee Heritage Trust for the restoration of RRS Discovery;

 

(iii)                    approved the payment of 5,000 to Morgan Academy FP Association for the reinstatement of the Morgan Academy main gates;

 

(iv)                    noted that a further report would be brought back to the Committee on the use of the uncommitted balance of 78,000.

 

IV CORPORATE PROCUREMENT STRATEGY

 

There was submitted Report No 176-2007 by the Depute Chief Executive (Finance) appraising the Committee on the proposed Corporate Procurement Strategy.

 

The Committee:-

 

(i)                     approved the contents of the report;

 

(ii)                    approved the Corporate Procurement Strategy 2007-2011;

 

(iii)                    approved the actions as set out in Paragraphs 6.7 of the report.

 

V ESTABLISHMENT OF JOINT WORKING ARRANGEMENTS BETWEEN DUNDEE AND ABERDEEN PUBLICANALYST LABORATORIES

 

There was submitted Report No 194-2007 by the Depute Chief Executive (Support Services) seeking approval for the establishment of joint working arrangements between Dundee Scientific Services and Aberdeen Public Analyst Laboratory.

The Committee:-

 

(i)                     agreed that joint working arrangements between Dundee Scientific Services and Aberdeen Public Analyst Laboratory be established with effect from 1st May, 2007;

 

(ii)                    agreed that the Public Analysts/Official Agricultural analysts employed by Aberdeen City Council be appointed by Dundee City Council to carry out the statutory functions under the Food Safety Act 1990 and the Agriculture Act 1970;

 

(iii)                    agreed that a combined budget for the joint service be established for financial year 2008/2009.  Financial year 2007/2008 to be a shadow year with the two budgets operating separately.

 

VI CORPORATE ACCESS BUDGET

 

There was submitted Report No 178-2007 by the City Architectural Services Officer reporting details of a range of capital works to be funded from the corporate access budget.

 

The Committee agreed to procure the works for the undernoted by offers, quotations, negotiations or entering partnering arrangements either by the City Architectural Services Officer or individual departments and for the Depute Chief Executive (Support Services) to issue acceptances or the City Architectural Services Officer to issue variations on existing contracts, at an estimated cost of 24,500 inclusive of allowances for professional fees.

 

Project

Description

Estimated Cost

 

Baxter Park - Tactile Signage

Supply of sign to be erected by a specialist firm.

 

6,500

Windmill Toilets - Track Hoist

Supply and installation of a hoist by a specialist firm.

 

6,500

Finmill Neighbourhood Centre - Ramp (05-554)

Widen fire exit ramp - extending existing ongoing contract.

 

3,000

Gellatly Street Car Park - Access (05-031)

Floor level access - extending existing ongoing contract.

 

2,000

Kemback Street Adult Resources Centre -

Access (06-3009)

 

Access improvement works - extending existing ongoing contract.

5,000

Induction Loop Testers - Various Properties

(20 initially)

Supply of induction loop testers to building managers to insure system is regularly checked and functioning.

 

1,500

 

 

24,500

 

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

 

VII DUNDEE ENERGY RECYCLING LIMITED (DERL)

 

There was submitted Report No 189-2007 by the Chief Executive relative to the above.

 

The Committee approved the proposals detailed therein.

 

 

 

 

Jill SHIMI, Convener.