Policy And Resources Committee - 11/09/2006

At a MEETING of the PERSONNEL COMMITTEE held at Dundee on 11th September, 2006.

 

Present:-

 

Lord Provost John R LETFORD

 

BAILIES

 

C D P FARQUHAR

Neil I C POWRIE

Ian BORTHWICK

 

Bruce D MACKIE

 

 

COUNCILLORS

 

Jill SHIMI

Fraser MACPHERSON

Christina ROBERTS

Kevin KEENAN

Nigel DON

Jim BARRIE

Julia M STURROCK

Bob DUNCAN

Will DAWSON

Fiona M GRANT

Richard BEATTIE

Elizabeth F FORDYCE

Christopher HIND

Andrew DAWSON

Roderick A J WALLACE

Joe MORROW

Joe FITZPATRICK

Charles A WEBSTER

 

Derek J SCOTT

 

 

Lord Provost John R LETFORD, Convener, in the Chair.

 

The minute of meeting of this Committee of 21st August, 2006 was held as read.

 

Unless marked thus * all items stand delegated.

 

I LEISURE AND COMMUNITIES DEPARTMENT - POST MERGER FOLLOW UP RESTRUCTURING

 

On a reference to Article II of the minute of meeting of this Committee of 13th February, 2006, there was submitted Joint Report No 504-2006 by the Director of Leisure and Communities and the Assistant Chief Executive (Management) seeking approval to amend the Leisure and Communities Staffing Structure following a further review.

 

The Committee agreed to the undernoted changes to the establishment of the Marketing and Design and Business Development Team:-

 

(i) deletion of the posts of Marketing Assistant, AP1-4 (15,441-23,610) and Designer, AP1-4 (15,441-23,610);

 

(ii) establishment of the part time posts of:-

 

Assistant Business Development Officer (21.75 hours), AP1-4 (15,441-23,610)

Designer, (21.75 hours), AP1-4 (15,441-23,610)

Designer, (18.5 hours), AP1-4 (15,441-23,610)

Marketing Assistant, (14 hours) AP1 (15,441-16,518)

 

(iii) redesignation of the post of External Funding Officer (PO1-4 (27,039-29,349) to Senior Business Development Officer;

 

(iv) redesignation and regrading of the post of Information Assistant, GS2 (13,893-14,577) to Information Assistant (Educational Resources), GS1/3 (10,938-15,441).

 

It is also approved the undernoted changes to the establishment of the Libraries, Information and Cultural Services, Sports Development and Business Development and Support Services Sections:-

 

(i) transfer of the vacant post of Clerical Assistant, based at Douglas Community Centre, graded GS1/2 - 20 hours (5,912-7,879) to the Sports Development Section;

(ii) redesignation of the following posts within the Administration Team:-

 

7                     Assistant General Administration Officer, AP3 (18,840-20,673) to Assistant Staffing and Payroll Officer; and

 

7                     Assistant Finance Officer, AP2 (16,929-18,324), to Assistant Property and IT Liaison Officer.

 

It was further noted that there would be a further report to this Committee after a six month review had been completed in November 2006.

 

II ANNUAL HEALTH AND SAFETY REPORT 2005/06

 

There was submitted Joint Report No 517-2006 by the Assistant Chief Executive (Management) and the Council Health and Safety Co-ordinator, seeking approval of the Council's Annual Safety Report.

 

The Committee approved the Annual Report.

 

III ECONOMIC DEVELOPMENT DEPARTMENT - ESTABLISHMENT OF FIXED TERM POST

 

There was submitted Agenda Note AN301-2006 seeking authority for the establishment of a post of Employability Manager, graded SCP52-56 (42,024-45,045) for a fixed term period of two years.

 

The Committee approved the proposal, having noted that the costs, including employer's costs, of establishing this fixed term post amounted to 21,963 for the current financial year and 55,317 for a full year thereafter, which would be met by funding from the Scottish Executive under the Workforce Plus Initiative.

 

IV HOUSING DEPARTMENT - VOLUNTARY PRIVATE LANDLORD ACCREDITATION SCHEME - EXTENSION OF FIXED TERM POST

 

Councillors Shimi, Keenan and Sturrock declared a financial interest in this item by virtue of being landlords.

 

Reference was made to Article XI of the minute of meeting of this Committee of 9th May, 2005 wherein the Committee approved the establishment of a fixed term post of Project Officer (Voluntary Private Landlord Accreditation Scheme), graded AP5, (24,333-26,502) for a fixed term period of 12 months from the date of appointment.

 

There was submitted Agenda Note AN302-2006, advising that an estimated 13,000 would remain of the original Scottish Executive Grant at the end of the fixed term contract and in order to make use of the remaining grant and to allow time to develop alternative proposals for the future administration of Dundee Landlord Accreditation, it was proposed to extend the fixed term post until 31st January, 2007.

 

The Committee approved accordingly, having noted that the costs, including employer's costs, of extending this post until 31st January, would amount to 10,201 which would be met from the balance of the original grant awarded by the Scottish Executive.

 

V SOCIAL WORK DEPARTMENT - LOOKED AFTER CHILDREN PROJECT - ESTABLISHMENT OF FIXED TERM POST

 

There was submitted Agenda Note AN304-2006 advising that local authorities had been invited to submit bids to the Scottish Executive outlining proposals to improve education outcomes for looked after children and young people, and that the funding bid submitted jointly between Dundee City Council's Education and Social Work Departments to establish a project had been successful and confirmed by the Scottish Executive in May 2006, resulting in an allocation of 134,200 in 2006/07 and 203,000 in 2007/08.

The Committee approved the establishment of one temporary post of Senior Officer (Looked After Children Project) graded PO7-10, 31,845-34,260, for a two year period, having noted that the costs, including employer's costs, would be 39,583 in a full financial year.

 

VI LEISURE AND COMMUNITIES DEPARTMENT - EXTENSION OF FIXED TERM POST

 

There was submitted Agenda Note AN305-2006, making reference to Article III of the minute of meeting of this Committee of 9th December, 2002, wherein the Committee approved a report on Better Neighbourhood Services Fund Staffing, which included the establishment of one post of Neighbourhood Assistant (North West) and one post of Neighbourhood Assistant (Central) both graded AP2 on a fixed term basis.

 

Reference was also made to Articles I and II of the minutes of meeting of the Policy and Resources Committee of 17th April and 8th May, 2006, wherein the Committee approved reports on Community Regeneration Fund Allocation of Resources 2006/2007 and Community Regeneration Fund Small Grants Allocation 2006/2007.

 

The Committee therefore formally approved the extension of these posts until 31st March, 2008 having noted that the cost of these proposals in a full year would be 44,052, inclusive of employer's costs, and could be fully funded from the CRF allocations in 2006/07 and 2007/08.

 

VII EDUCATION DEPARTMENT - DELETION OF POST

 

There was submitted Agenda Note AN306-2006, making reference to Article VI of the minute of meeting of the Recess Sub-Committee of 20th July, wherein the Council agreed to establish a new post of Public Relations Officer in the Education Department.

 

It was reported that the duties of that post had been undertaken previously by an officer who was remunerated on the Quality Improvement Officer grade that that officer had resigned and that the establishment of the Public Relations Officer on a lower grade would generate a saving to the Education Department.

 

The Committee therefore agreed to delete the post of Quality Improvement Officer from the establishment of the Education Department.

 

VIII PLANNING AND TRANSPORTATION DEPARTMENT - EXTENSION OF FIXED TERM POST

 

There was submitted Agenda Note AN307-2006, making reference to Article V of the minute of meeting of this Committee of 18th April, 2005, wherein a report on "Modernising Government Fund 3", was approved, including a recommendation to establish the post of Definitive National Addressing for Scotland/Corporate Address Project Officer/Custodian, AP4-PO4, on a fixed term basis until 31st March, 2007.

 

The Committee agreed to extend the post of DNAS/CAG Project Custodian, AP4-PO4, (21,327-29,349) until 30th September, 2007, having noted that the costs, including employer's costs, of extending this post amounted to 16,112, for the financial year 2007/08, which would be met from the Modernising Government Fund.

 

 

 

 

Lord Provost John R LETFORD, Convener.